TEAM REGISTRATION

2024 Windy City Girl’s 18’s Registration

To be fair to all teams this is a 1st come, 1st served national qualifying event and until all three parts of the criteria are completed you will not be officially entered and accepted in this event. Closing date for the tournament will be December 15th, 2023/or until a division fills.  We will not be accepting ANY late registrations.

1. Your team must be registered in AES
2. Great Lakes Region has received your payment
3. You have a hotel confirmation, through MCI, our housing company for each team entered (12 room night minimum per team necessary to meet Reserve & Serve criteria- example: 4 rooms each for 3 nights or 3 rooms each for 4 nights). There is an exception of this policy for local teams, within the 50 mile allowed radius.

You will receive an email confirmation when your team is accepted. If all of the criteria has been met but you have not received a confirmation email of acceptance from AES CONTACT US IMMEDIATELY at [email protected] or call (630) 986-9000.

We are looking forward to another fantastic tournament and hope that you and your team will be part of it.

Thank you,
WCNQ staff

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Entry Fee by Division

18’s: $895.00 (Three-day Tournament)
Please make all checks payable to “Great Lakes Region Volleyball.”

All entry forms and entry fees should be sent to:
Great Lakes Region
745 McClintock Drive, Suite 314
Burr Ridge, IL 60527

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Refund Policy

All entry fees are nontransferable which means if you drop a team and insert another; the entry fee for the first team cannot be used for the second team. Each entry fee must include a roster for each team which can be filled in all online at Advanced Event Systems.

Pandemic Refund Policy
In the event the 2024 Windy City Girl’s 18’s National Qualifier is cancelled, refunds will be prorated to the club and will reflect incurred expenses.

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Rosters

All rosters for the Windy City Girl’s 18’s National Qualifier must be updated by no later than the day before play begins. Teams must have full rosters listed on AES along with jersey #’s, and USAV #’s. Late rosters will result in a $25.00 Late Roster Fee. All coaches on a roster (Head coaches and assistant coaches) must have a verified USAV background screening, be Impact Certified, and be SafeSport Trained.  Any coach without a background screening, Impact certifications, or SafeSport Trained will not be allowed to sit on the bench during the tournament.

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Acceptance Into Tournament

The Windy City Girl’s 18’s National Qualifier will accept teams who have met all entry requirements until space is filled, or the deadline date.
Entry requirements include: online registration in AES, payment received, and the Reserve and Serve housing requirement has been met.

Team Acceptance Criteria:

• Postmark or electronic date of complete entry requirements
• Strength
• Number of teams per club per division, with a maximum of two teams per club, per division
• Entries from the host state where the event is conducted

After the deadline date (December 22nd, 2023) or until a Division Fills, teams may be accepted at the discretion of the Event Director.

If a division is filled to capacity by the time a team completes the entry process, teams denied entry into the Open Division will be offered the opportunity to move into a National, USA or American division, if space is available.  Teams denied entry in a National, USA, or American division the opportunity to move into an Open Division if space is available.

Under no circumstance is a team that is denied entry into any division guaranteed a berth in any other division.

Registration status will be maintained and updated in AES. Please consult AES before contacting Great Lakes about your team’s entry. Total number of teams is limited to 107 but allocations of teams per division may change depending on the number of entries received for all ages and all divisions.

Below are the number of teams we can accommodate in each qualifier division and the number of bids available for that number of teams. The Windy City Girl’s 18’s National Qualifier reserves the right, in our sole discretion, to adjust the size of a division depending on the number of applications received after the deadline date. Adjustments COULD affect the number of bids available in a division. (See the Qualifier Manual for particulars.) USA Volleyball may award an additional bid to some USA divisions of some qualifiers.

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Changing Divisions

After the registration deadline or until a division fills, teams wanting to change divisions is at the discretion of the Event Director. Changes will only be made if space is available and helps the format of the divisions; we will do our best to accommodate you. In addition, it is possible that teams will not be allowed to move from one division to another, even when space is available, due to the inability to re-work the seeding of the affected divisions and secure approval from the seeding committee in a timely manner.

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Future Dates for the 2025 Windy City Girl’s 18’s National Qualifier

• TBD

The Great Lakes Region reserves the right to refuse entry into any GLR sponsored event to any individual that may disrupt/distract/adversely affect the tournament and/or Great Lakes Region’s mission/goals/objectives or otherwise have the potential to adversely affect the reputation of the Great Lakes Region and/or USA Volleyball.